Greater Edmonton Junior Roller Derby Association [GEJRDA] Policies
Programs and General Policies
A. Annual Programs 100A
GEJRDA operates two sessions annually, the first being September to December (Fall Session) The second being January-May (Winter-Spring session)
Skaters are divided by skater level, beginner, level one and two and level 2+, level 3 (over 12 years of age) Skaters will have an opportunity to benchmark during sessions to move up a level.
Level 3 Full Contact All Stars is the Associations designated Travel Team and may have additional programming as needed.
Level Three All Stars take on an additional financial burden and are expected to participate in Team fundraisers as well meet attendance requirements (as set forth by athletics dept.) to be eligible for games.
Skaters who reside out of town or are on vacation and want to make attendance requirements may obtain permission from the athletics dept. to attend practices in their area and have it count towards attendance. As Roller Derby is a team sport this is not an in lieu of situation, it is important to practice with your team.
Skaters will compete and skate at their benchmarked level. Coaches will designate times for benchmarking. Benchmarking will only take place during scheduled times. Any additional benchmarking will be at the Coach’s discretion.
Benchmarking is an evaluation of skills as compared to a standard. Includes written test and on skates skills as set forth by JRDA.
Age of Participation 101A
GEJRDA accepts skaters of all skill levels from ages 7-17. If a skater joins at 17 they may continue to skate for the remainder of the season after turning 18 if they choose. Skaters at 18 years of age are considered an adult skater and can join the adult league of their choosing.
FUNDRAISING 101B– Fundraising plays a large role in any Not for Profit with GEJRDA being no exception. Skaters are expected to take part in league fundraisers throughout the session. A check may need to be provided to GEJRDA above registration fees to be cashed in the event that the skater chooses not to participate in league fundraisers. A full explanation is provided in our league fundraising letter, expectations at the discretion of our Fundraising Director.
GEJRDA AIMS AND OBJECTIVES
A. Statement of Aim 102A
The programs operated by GEJRDA for Youth Roller Derby are to foster and encourage the game for the enjoyment of youth and to form good character in the participants. Every effort will be made to ensure that the welfare of youth will be held paramount. Therefore, emphasis is placed on good sportsmanship and courteous conduct in all those who participate. GEJRDA acknowledges the valuable contribution of the entire Roller Derby community to the development of Junior Roller Derby in Edmonton. Our main objective has been and will remain the welfare and fulfillment of each individual player.
Registration Fees 103A
1. Skater registration fees, set annually by the GEJRDA, are to be paid in full on or before the Session Registration Date deadline. Checks will be made payable to Greater Edmonton Junior Roller Derby Association (GEJRDA) There will be a surcharge on all N.S.F. checks. The association also accepts cash and PayPal payments to email@example.com
2. A skater shall not be eligible for participation in a GEJRDA program or event unless all outstanding debts owed to GEJRDA are discharged.
3. Session fees, bout tickets, Boot Camp fees etc. are non-refundable.
4. Any payment arrangements must be made to the GEJRDA Board Treasurer and approved in writing.
LAWS OF THE GAME
Laws of the Game 104A
The laws of the game of Roller Derby, except where modified herein by GEJRDA are laws as most recently approved by the Junior Roller Derby Association and or WFTDA.
1. GEJRDAs Head Referee shall endeavor to appoint Game Officials for each game. The home team is responsible for ensuring the provision of the game Official(s).
2. The referee exercises the powers granted to him by the laws of the game as soon as he enters the area of field of play. His power to enforce the laws extends to the time when he leaves the field of play and its surrounding area.
3. We encourage parents to learn the rules of the game and participate in bouts and scrimmages as NSOs.
Suspensions of team officers, skaters, etc., will be served for the full duration. Suspensions may include non-participation in all specific aspects of GEJRDA Roller Derby until the full term of the suspension is served (this may include coaching, refereeing, playing, spectating etc.).
It is the responsibility of GEJRDA to ensure discipline is enforced for the violations of the current Rules and Regulations.
Rules and Regulations may be modified on the discretion of the GEJRDA Board to deal with discipline issues as they see fit.
Violations of Skater and or Parent Code of conduct will be dealt with immediately and as the Board sees fit. Any suspension resulting from offending action that is delivered in person will follow in writing as well. If a parent is not immediately present underage skaters will be talked to with two association members present e.g. Coach and Board member.
105B Discipline / Violations Committees
All actions as defined in this section are to be performed by League Directors or GEJRDA Coaches unless noted to the contrary. A Discipline Committee may be formed to deal with actions that require substantial work and collaboration. A Discipline Committee may have no less then two GEJRDA Board members.
1. All appeals, protests or extraordinary actions, noted shall be upon the discretion of the Association.
2. The GEJRDA Board or an assembled Discipline/Violations Committee shall have the final say in all disputes within the league. In turn, GEJRDA observes the power to overrule when a violation occurred outside of a GEJRDA practice or event. All appeals, protests or extraordinary actions, noted shall be taken into consideration.
3. GEJRDA Board, Coaches and any appointed committees shall consider as paramount the equal and just treatment of all GEJRDA skaters. Discipline shall never be imposed with an arbitrary attendance to the Regulations as they appear in this book. Instead, each and every case shall be judged on its unique merits with due attention given to the welfare of the skaters who ultimately must bear the consequences of all actions taken.
4. Penalties are to be applied automatically by the League Director(s) and may be reduced only through a hearing of the GEJRDA Board and/or Discipline / Violations Committee.
5. GEJRDA Coaches, Assistant Coaches, Managers, Team Officials, Staff or Board members have an obligation to focus on and advance GEJRDAs goals and objectives.
GEJRDA has zero tolerance for cyber bulling. Any GEJRDA skater(s), team official or GEJRDA official using a public medium to harass, intimidate or threaten other GEJRDA skater(s), team official or GEJRDA official will be subject to discipline by the GEJRDA Board and/or Discipline Committee and will face league suspension and possible expulsion.
Violations of Suspension 105C
1. Any person(s) violating a suspension must be referred immediately to the GEJRDA Board or Discipline Committee for further action. Violating a suspension could result in a one (1) year suspension.
2. A League ban resulting from Discipline is the most serious consequence the Association or Discipline Committee can bestow without seeking legal action. Violating a ban may result in all league privileges being revoked and may affect family members. Any fine payments, bonds and fees will be deemed NON REFUNDABLE.
GEJRDA Standard Appeals Process 105D
Any attempt to alter the conditions of a suspension, expulsion or similar action must be made in the form of an APPEAL submitted to the GEJRDA Board. There are no appeals for one (1) game suspension and for cautionary offenses (i.e. verbal warnings)
4. Decisions made with respect to the disciplinary action sought by the GEJRDA Board or assembled Discipline/Violations Committee shall be communicated in writing to the offender(s).
5. An Individual that has received a suspension is deemed to be suspended unless that decision or suspension is overturned following an appeal or the suspension is served.
1. Appeal Procedures 105E
A. Appeals of decisions by the League shall be submitted in writing to GEJRDA Board within forty eight (48) hours of notification of the decision (excluding Saturdays, Sundays and legal holidays) if rental of meeting space is required payment will be the responsibility of individual requesting the hearing. Hearings of appeals will be heard within ten (10) days thereafter (excluding Saturdays, Sundays and legal holidays).
Performance Expectations for Board Volunteers 106
- Loyalty: Represent unquestionable loyalty to the interests of the association and its membership.
- Conflict of Interest: Avoid conflict of interest with respect to fiduciary responsibility. Fiduciary responsibility relates holding a position of trust that requires a board member to act honestly, in good faith, and in the best interests of the association.
- Individual Authority: Must not exercise individual authority over staff of the association, except as describe in policy.
- Conduct: Deal with outside entities or individuals, with clients and staff, and with each other, in a manner reflecting fair play, ethics, and straightforward communication.
- Meeting Preparation: Be informed about current issues, and any research or background information. Be prepared to discuss issues. Notify the chairperson in advance of reports for the board. Prepare, in writing, reports, issues, policies, and motions in writing. Read minutes before the meetings, identify errors, and, if necessary, add points. Read pre-meeting material and note questions to rise at the meeting.
Conduct and Expectations 107
Dress Code 107A
GEJRDA recognizes that Roller Derby is a sport that traditionally has been very colorful in terms of dress and allowing its participants to express themselves with their own personal style. GEJRDA does not wish to suppress these traditions or individuality. However, GEJRDA does want to promote a reputable environment for all participants.
GEJRDA expects that skaters will dress appropriately and respectfully at practices, bouts and other GEJRDA functions, keeping in consideration that this a sporting activity that includes minors from ages of 7 to 17. When selecting attire, skaters need to ensure that it is appropriate for athletic activity and there is:
• no exposed midriff
• no exposed chest
• no exposed buttocks
• no exposed underwear
• no offensive or inappropriate logos
As well, skaters will not alter in any way uniforms that are provided by GEJRDA unless approved by the Board of Directors.
GEJRDA holds both the skater and their parent/guardian accountable to comply with this dress code. Infractions will result in warnings to the participant and their parent/guardian. Continued infractions could result in progressive discipline at the Board of Directors’ discretion.
Parent Code of Conduct 107B
The essential elements of character building and ethics in sports are embodied in the concept of sportsmanship and six core principles: trustworthiness, respect, responsibility, fairness, caring, and good citizenship. The highest potential of sports is achieved when competition reflects these “six pillars of character,”I therefore agree:
1. I will not force my child to participate in Roller Derby.
2. I will remember that children participate to have fun and that the game is for youth, not adults.
3. I will inform the coach of any physical disability or ailment that may affect the safety of my child or the safety of others.
4. I will learn the rules of the game and the policies of the league.
5. I (and my guests) will be a positive role model for my child and encourage sportsmanship by showing respect and courtesy, and by demonstrating positive support for all players, coaches, officials and spectators at every game, practice or tournament.
6. I (and my guests) will not engage in any kind of unsportsmanlike conduct with any official, coach, player, or parent such as booing and taunting, refusing to shake hands, or using profane language or gestures.
7. I will not encourage any behaviors or practices that would endanger the health and well-being of the athletes.
8. I will teach my child to play by the rules and to resolve conflicts without resorting to hostility or violence.
9. I will demand that my child treat other players, coaches, officials and spectators with respect regardless of race, creed, color, sex or ability.
10. I will teach my child that doing one’s best is more important than winning, so that my child will never feel defeated by the outcome of a game or his/her performance.
11. I will praise my child for competing fairly and trying hard, and make my child feel like a winner every time.
12. I will never ridicule or yell at my child or other participants for making a mistake or losing a competition.
13. I will emphasize skill development and practices and how they benefit my child over winning. I will also de-emphasize games and competition in the lower age groups.
14. I will promote the emotional and physical well-being of the athletes ahead of any personal desire I may have for my child to win.
15. I will respect the officials and their authority during games and will never question, discuss, or confront coaches at the game field, and will take time to speak with coaches at an agreed upon time and place.
16. I will refrain from coaching my child or other players during games and practices, unless I am one of the official coaches of the team
17. I understand that membership to Greater Edmonton Junior Roller Derby is a privilege, not a right and that privilege may be denied or revoked at any time if my behavior is deemed to be, disrespectful, unethical, not sportsman and does not support the aims of the league.
18. I will address concerns in a cordial and professional manner to the GEJDA Board and will not spread rumors, malicious gossip or hinder in any way the business of the association to provide a means to deliver junior roller derby programs in an atmosphere of positivity and mutual respect.
Skater Code of Conduct 107C
1. I will lead by example and demonstrate good sportsmanship with fellow skaters, coaches, officials, parents, and other attendees at every game and practice.
2. I will attend as many practices as possible and all games. I will be on time for practice.
3. I will listen and learn from my coaches and other league members.
4. I will treat my coaches, other league members, officials and fans with respect regardless of race, sex, creed, or abilities, and I will expect to be treated accordingly.
5. I deserve to have fun during my derby experience and will tell parents or coaches if it stops being fun!
6. I recognize the importance of school and will not allow my derby commitment to interfere with my academic success.
7. I will learn the rules of the game of Flat Track Derby, – According to the most current WFTDA standards.
8. I will use good sportsmanship conduct with all coaches, parents, league members, officials or any other attendees.
9. I will not engage in any behavior which would endanger the health, safety, or well being of coaches, parents, league members, officials, or any other attendees.
10. I will not engage in the use of profanity, verbal or physical threats, or any abuse aimed at coaches, parents, league members, officials or any other attendees.
11. I understand that being a part of GEJRDA is a privilege and not a right and that membership can be revoked or denied and any time should my behavior warrant such action.
If I fail to abide by the above code of conduct, I will be subject to disciplinary action that could include but is not limited to the following:
(A). Verbal warning by a GEJRDA official or coach, and/or head of league organization*
(B). Written warning*
(C). Player game/practice suspension*
(D). Player season suspension*
The GEJRDA Board of Directors is empowered to create rules & regulations as needed to grow and organize the league and its activities as outlined in Section 18 of the Society’s Bylaws, excerpt below.
18. The responsibility for the management of the activities of the Society shall be vested in the directors who, in addition to the authorities and responsibilities outlined by these bylaws or otherwise expressly conferred upon them, may exercise, within the limits of the law, all powers as may be required by the Society to achieve its purposes. In particular, the directors shall have power to set policy to guide the management of the society, engage staff, and to determine his/her/their duties and responsibilities.